The following outline describes tasks to be completed in the ACAP Reporting Tool at different checkpoints throughout the course of an ACAP contract.

Checkpoint 1: Initiation of an ACAP contract

• Create a new contract in the All Contracts list
• Fill out and save the Contract tab
• Enter contract name, worksite address, ACAP contract amount, contract date, and projected completion date
• Verify worksite address using the small map button to the right of the address field
• Fill in other information including owner and/or operator, conservation district signer, and project narrative
• Click the Create/Edit Worksite button to select or draw parcels for the worksite boundary
• Identify whether the project is on preserved farmland and/or is a showcase project using the associated checkboxes
• If an ACAP contract amount exceeds $500,000, the tool will require SCC approval
• Upload the signed contract in the Files tab
• Upload "before" photos in the Photos tab

Checkpoint 2: Payments and Amendments

• Document payments in the Payment tab
• Include check number, amount, date, recipient, and comments
• Adjust project value and proposed completion date in Amendments tab (if needed)
• If an amendment increases the total value of the project by more than 20%, use the request approval button to send a message to SCC

Checkpoint 3: Completion of Contract

• Complete the Deliverables tab, including financial fields and list of implemented BMPs
• Use Verification tab to confirm the BMPs installed and their quantities (area, length, count, etc.)
• Upload "after" photos in the Photos tab
• Change the project status dropdown selection from "contract" to "completed"